![]() Choose Your Organization System Carefully Or, if you’re already organized, to get better organized. Here we present our 40 best tips on how to get organized. Being disorganized is simply unthinkable. This is not possible if they’re all in the same folder.įinally, if you’re simply someone who takes pleasure in being organized, tidy and ordered (me! me!), then you don’t even need a reason. If your backup regime calls for multiple backups, or requires speedy backups, then you’ll need to be able to specify which files are to be backed up, and which are not. ![]() Surely you don’t want to synchronize everything? your music collection), then you need a way to quickly determine which files are to be synced and which are not. If you have more than one computer, and you need to mirror some of your files onto the other computer (e.g. How do you quickly isolate only the work-related files to move them to the work computer? How do you quickly grab all the files that are important to you? Or you decide to have two computers now – one for home and one for work. How do you name a collection of files so that they’re easy to isolate based on any of the above criteria? Short answer, you can’t. Sometimes it’s the date the file was created that’s important, other times it’s the file format, and other times it’s the purpose of the file. Clever naming of the files will only get you so far. all your “work” files, all the photos of your Europe holiday in 2008, all your music videos, all the MP3s from Dark Side of the Moon, all your letters you wrote to your wife, all your tax returns). Sometimes its just plain faster to go straight to the file you want, if you know it’s in a particular sub-folder, rather than trawling through hundreds of search results. It doesn’t work 100% of the time, or you may not even have it installed. ![]() Often it’s not convenient, speedy or even possible to utilize your desktop search software to find what you want. But consider these common tasks that are not achievable with desktop search software: On the face of it, why would anyone bother to take the time to organize their hard disk when such excellent search software is available? Well, if all you ever want to do with the files you own is to locate and open them individually (for listening, editing, etc), then there’s no reason to ever bother doing one scrap of organization. For him, filing is a waste of valuable time that could be spent enjoying life! He relies on the search functionality built into his Windows operating system to help him find whatever he’s looking for. I have a friend who puts every file he ever creates, receives or downloads into his My Documents folder and doesn’t bother filing them into subfolders at all. And yet, in this era of powerful desktop search software (the search capabilities built into the Windows Vista and Windows 7 Start Menus, and third-party programs like Google Desktop Search), the question does need to be asked, and answered. Hopefully some of these tips will work for you too, but please don’t read this as any sort of “right” way to do it.Īt the end of the article we’ll be asking you, the reader, for your own organization tips.įor some, the answer to this question is self-evident. But the tips I have described here are only one way of doing it. I consider myself to be unusually well organized (to the point of obsession, truth be told), and I’ve had 25 years experience in collecting and organizing files on computers. When I wrote this article, I tried to keep a generalist and objective viewpoint. The reality is that there is no perfect way of getting things organized. Everyone has their own favorite methodology of organizing and filing, and it’s all too easy to get into “My Way is Better than Your Way” arguments.We will also mention some useful features of Windows that can help you get organized. However, the screenshots here will reflect how things look on Windows (usually Windows 7). The organization principles described in this article apply equally to all computer systems.We’re going to assume you know what files and folders are, and how to create, save, rename, copy and delete them.Any given file that you’re looking for may be in any one of four different sets of foldersīut before we start, here are some quick notes:.You save all your Word documents in one folder, all your spreadsheets in a second folder, etc.You can’t find programs in the out-of-control list of programs in your Start Menu.You use the Windows’ built-in search facility whenever you need to find a file.“My Documents” contains over 300 files and 60 folders, including MP3s and digital photos.
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